Case Study - Software Asset Management

Software Asset Management and License Savings

Software License Consolidation Delivers $1M+ in Savings.

Federal Overseas Facilities Bureau

Measured financial impact
$1M+
Saved through license consolidation.
Animated software license inventory and mobile devices
100%
License tracking accuracy
700+
Mobile devices tracked
The challenge

Know what you own.
Act before renewal.

The bureau needed an accurate picture of its software and devices. An incomplete inventory made it harder to see what was in use and where licenses overlapped.

Without early warnings, renewals and overlapping licenses were easy to miss. Policies and procedures were also scattered and needed one governed home.

  • Incomplete inventoryA clearer, current view of software and devices.
  • Renewal riskEarlier visibility into upcoming renewals.
  • Scattered proceduresA consistent way to manage policies and procedures across departments.
The OmniVista approach

Turn inventory into informed license decisions.

OmniVista audited more than 100 software products and connected ServiceNow Discovery to build an accurate, current inventory. The team then consolidated overlapping licenses.

AUDIT

Review the software estate.

Audit more than 100 products to establish a clearer inventory.

DISCOVER

Keep the inventory current.

Connect ServiceNow Discovery to support an accurate view of assets.

CONSOLIDATE

Address license overlap.

Consolidate overlapping licenses, delivering $1M+ in savings.

Renewal control

Renewal visibility,
well before the deadline.

OmniVista set automatic renewal alerts at four intervals, making upcoming renewals visible in advance.

  1. 90Days before renewalAutomatic alert
  2. 60Days before renewalAutomatic alert
  3. 30Days before renewalAutomatic alert
  4. 15Days before renewalAutomatic alert
Governed procedures

One home for the procedures that guide the work.

OmniVista also manages the bureau’s standard operating procedure library in SharePoint. Consistent naming and categories across departments bring the procedures into one governed home.

SharePoint
Standard operating
procedure library
  • Consistent naming
  • Shared categories
  • Governed across departments
Results & impact
License savings.
Clear visibility.

A measurable return from better asset management.

License consolidation delivered $1M+ in savings. The bureau achieved 100% license tracking accuracy, with 700+ mobile devices tracked.

The software audit and ServiceNow Discovery connection established a current inventory. Automatic renewal alerts brought earlier warnings into the process, while the SharePoint library gave procedures a governed home.

Technology & approach: ServiceNow Discovery · Software inventory audit · License consolidation · Automated renewal alerts · SharePoint

Visibility that delivers.

Software, licenses, and procedures
managed with greater clarity.

  • More than 100 software products audited
  • Automatic alerts at 90, 60, 30, and 15 days
  • Overlapping licenses consolidated
  • One governed SOP library in SharePoint

Ready to achieve similar results?

Let’s discuss how OmniVista can support your agency’s mission.

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